Blog
Invoicing, written down: page 2
Notes on getting paid: payment terms, purchase orders, working with accounts payable, and the small details that decide whether an invoice clears in a week or a month.
· 5 min read
Predict How Long an Invoice Will Take to Pay
The signals that predict when an invoice will actually clear, how to turn them into a realistic estimate, and what to do with that number.
Read post
· 4 min read
Translate Invoice Phrases for a Foreign Client
How to translate the standard terms on your invoice so a foreign client's finance team understands them, and which phrases you should never translate at all.
Read post
· 5 min read
Build a Project Quote Your Client Can Sign Off On
A step-by-step walk from building a project quote to the moment your client types their name to accept it, then turning that into an invoice.
Read post
· 4 min read
How to Calculate Sales Tax and VAT on a Line Item
Work out tax per line item the way an auditor and an AP team both expect: correct rounding, mixed rates, and inclusive versus exclusive pricing.
Read post
· 4 min read
Check an IBAN Before It Locks Onto Your Invoice
Your bank details lock the moment you issue an invoice. Here is how to check an IBAN properly so the account number your client pays into is actually yours.
Read post
· 5 min read
Convert Currency Before You Quote a Foreign Client
How to convert your price into the client's currency, decide which currency to bill in, and build a rate buffer so you don't lose money before the invoice is even sent.
Read post
· 5 min read
How to Generate Invoice Numbers That Stay Sequential
A practical method for choosing a starting invoice number and a format that increments the same way every time, without gaps or duplicates.
Read post
· 5 min read
How to Calculate an Invoice Due Date From Your Terms
A step-by-step method for computing an invoice due date from your issue date and payment terms, including the calendar-day and end-of-month traps.
Read post
· 4 min read
Give Your Client an Invoice Link They Can Edit
A step-by-step method for generating a branded invoice link instead of a flat PDF, so your client can add a PO number, fix billing details, and approve without emailing you back.
Read post
· 5 min read
What AP Checks Before Approving Your Invoice
AP rejects invoices for a short list of predictable reasons. Here is what they check, in the order they check it, and how to get approved the first time.
Read post
· 4 min read
The Standard Invoice Structure, Section by Section
A standard invoice structure, part by part, with concrete wording for each field and the reason it belongs there.
Read post
· 4 min read
Payment Terms Around the World, Country by Country
Net 30 is normal in some markets and slow in others. Here is how payment term conventions differ by country and what to write on your invoice.
Read post