Blog
Invoicing, written down: page 3
Notes on getting paid: payment terms, purchase orders, working with accounts payable, and the small details that decide whether an invoice clears in a week or a month.
· 5 min read
Mandatory Invoice Fields That Change by Country
The fields your invoice must carry shift the moment you cross a border. Here is what changes, country by country, and how to cover it.
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· 4 min read
How to Read and Check a VAT or GST Number by Country
A field guide to spotting a valid VAT or GST number by country: the prefix, the length, the check digit, and the quick checks to run before you invoice a business client.
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· 5 min read
Reading VAT and GST Rate Tables for Your Invoices
A plain-English FAQ on reading VAT and GST rate tables: standard vs reduced rates, why numbers shift, and which rate belongs on your invoice.
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· 5 min read
How to Read Currency Codes on an International Invoice
A working guide to ISO 4217 currency codes: how to read them, which ones you will actually use, and how to pick the right one so your invoice clears without a query.
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· 4 min read
The Invoice Checklist to Run Before You Hit Send
Run this pre-send check on every invoice. It covers the fields you can never change after issuing, the ones your client can edit, and the ones that need a request.
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· 4 min read
Where Your Invoice Actually Stalls in Approval
Late invoices rarely wait on cash. They wait on a PO number, a wrong billing entity, or an email that never reached AP. Here is where each step stalls and how to fix it.
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· 5 min read
Why Gmail Clips Your Invoice Email (and How to Stop It)
Gmail cuts off emails larger than 102KB and hides the rest behind a link. If your invoice lives in that email body, your client may never see the amount or the bank details.
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· 4 min read
How to Fix Wrong Billing Details on a Sent Invoice
The billing entity or address on your invoice is wrong. Here is how the recipient fixes it in place, how the sender gets notified, and what stays locked.
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· 5 min read
Invoice Mistakes That Get You Bounced by AP
AP rarely rejects an invoice out of spite. It rejects it over a missing PO, a wrong billing entity, or the wrong contact. Here are the fixes.
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· 4 min read
Why Your Client Hasn't Paid Your Invoice Yet
Most unpaid invoices are stuck on a specific, fixable blocker. Here are the usual suspects and exactly what to do about each.
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· 4 min read
Progress Billing: Draws, Change Orders, Retainage in One Invoice
See exactly how a progress draw, a change order, and retainage combine on one contractor invoice, with real numbers you can copy.
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· 5 min read
Billing a Freelance Retainer the Same Way Every Month
How to bill a monthly retainer, separate the base fee from overage hours, and keep terms identical every cycle so nothing stalls in AP.
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