For agencies

Invoicing built for agencies

Every client has a different PO process, a different AP team, and a billing entity that doesn't match the trading name. JupiterInvoice lets each client's AP team edit their own details directly on the invoice. You stay in control of the version history and revert anything wrong in one click.

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What breaks when agencies scale their invoicing

At one or two clients, email-based invoicing works. At ten, it's the single most time-consuming, lowest-leverage thing your ops person does. Here's where generic tools fall apart.

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Every client needs different fields on the invoice

One requires a PO number. Another needs a cost center on every line. A third won't process without a tax ID. Most tools force all invoices through the same template, so you add everything to every invoice and hope AP ignores what doesn't apply.

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AP teams are the real customer, and they don't have logins

The person who actually pays your invoice works in AP, not on your client's account team. They won't sign up for a new SaaS to process one invoice. They need to read, correct, and approve on the link itself.

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The billing entity is never the trading name

The person who signed your SOW is at Acme Corp. The legal entity that pays invoices is Acme Subsidiary Holdings IV LLC. When AP corrects this, most tools lose the history of what you originally sent.

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Revenue leaks when changes aren't tracked

AP adjusts a line item. Your PM doesn't know. Three months later, you're reconciling a revenue gap and no one can tell you what happened. An immutable version history turns a detective job into a one-click audit.

What agencies use JupiterInvoice for

Per-client branding

Logo and brand color on every invoice. Custom footer text for each client engagement.

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Recipient field editing

AP teams add PO numbers, correct billing entities, and update addresses directly on the link. You're notified of every change.

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Version history and revert

Every edit (yours or the recipient's) creates an immutable snapshot. One-click revert to any prior version. Full audit trail for your finance team.

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Built around the AP workflow, not around card payments

Agencies typically get paid by wire transfer or ACH, not by card. Enterprise AP workflows route every invoice through a queue with PO matching, approvals, and net-45 terms. JupiterInvoice is designed around that reality:

  • •Bank details (account, routing, SWIFT, IBAN) are first-class on every invoice.
  • •AP can forward the invoice link with a note, and you're notified when they do.
  • •Comments thread directly on the invoice, so "what's the status?" doesn't become another email chain.
  • •Free at any volume. No per-invoice fees that punish you for sending big invoices.

Agency FAQ

What is the best invoicing software for an agency?
The best invoicing software for an agency handles per-client branding, lets each client's AP team edit their own billing fields, and keeps a full audit trail with version history. JupiterInvoice does all three for free at any volume, which is why agencies move to it from QuickBooks, Xero, or FreshBooks once their client AP teams start asking for changes the agency cannot easily make.
Can different clients have different billing entities?
Yes. The recipient's billing entity, address, AP contact, and tax ID are all editable per invoice, either by you when you set it up, or by your client's AP team directly on the invoice link.
Can we use our own branding on invoices?
Yes. Upload your logo and set a brand color in your sender profile. Every invoice shows your branding on both the web view and the PDF, alongside a small 'Powered by JupiterInvoice' footer.
What happens when AP forwards the invoice to someone else?
They enter the new email in the Forward box on the invoice, and both they and the new person receive the invoice via email. You get a Slack and email notification so nothing slips past you.
Can multiple people on our agency team send invoices?
Yes. Add team members to your account and each one can send invoices under the same agency sender profile (or their own, if you have multiple). All invoices roll up to the agency dashboard so finance has a single view.
Can we integrate this with our time-tracking or project tool?
Not with a first-party native integration today. JupiterInvoice has a full <a href="/api/">REST API</a> with bearer-token auth, so any time-tracking tool with webhooks (Harvest, Toggl, Tempo) can push billable hours directly. A native integration is on the roadmap; tell us at the contact page if it would unlock the move for your agency.
Do you support multiple sender profiles?
Yes. Useful if you invoice under multiple legal entities (parent agency plus a specialized sub-brand, or US Inc. plus UK Ltd).
How does this compare to FreshBooks or QuickBooks Online for agencies?
FreshBooks and QuickBooks Online are accounting-first; invoicing is one feature inside a larger ledger. If you need a full general ledger and tax preparation, those tools are a fit. If you have separate accounting (an outside firm, or a dedicated bookkeeper using QuickBooks for the books), JupiterInvoice is a far stronger invoicing layer with much better recipient handling for AP-heavy clients.
Is there an enterprise plan?
Not as a separate tier. The full feature set is available today, free of charge. If your agency has procurement, security, or contract requirements that need a custom arrangement, contact us through the contact page.

Last updated June 1, 2026

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