For designers

Invoicing built for designers and design studios

Branded invoices that look like part of your portfolio, not a Word template. Bill milestones, retainers, or hourly. Let your client's AP team add a PO number and forward to finance from one private link.

Create a design invoice See the freelancer template →

Why generic invoicing tools embarrass designers

You spent years on visual craft. Then you send a default Wave invoice with a stretched logo and a clip-art-blue accent. Generic tools are built for accountants, not for people whose deliverable is design.

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The default templates look like 2008

Stock layouts, garish blues, low-quality logo rendering. The invoice is a touchpoint with your client and it should match the rest of your work.

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Milestone billing is awkward

Most tools want a flat list of items. Design projects are typically discovery, design, revision, handoff. You want each as its own line with its own due trigger.

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Stock photo and font passthroughs need backup

When you bill a $400 stock font license, AP wants the receipt. We let you attach context inline and keep passthroughs as their own line type.

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Approval is a separate process

Approval over email loses context. A shared link with comments, a version history, and a single approve button is how design tools work; your invoice should match.

What designers use JupiterInvoice for

Branded invoice that matches your portfolio

Upload your logo at SVG quality. Pick an accent color. The invoice and PDF both render with your brand. No watermark, no "created with" overlay (except the small footer).

Milestone-by-milestone billing

Discovery, design, revision, handoff as separate line items with their own quantities and rates. Mark milestones complete inline as you ship them.

Quotes that flip into invoices

Send a project quote with accept / decline buttons. Once accepted, convert to an invoice in one click. Same line items, same numbers, no retyping.

Learn more →

Designed for design studios, not built for accountants

JupiterInvoice was built by people who care about the seams. Spacing, type, color, the hover state on the copy-bank-details button. Things your generic tool's product manager has never opened on a Friday at 5pm:

  • •Sharp 6px corners, not rounded "friendly" boxes. The invoice reads as a document.
  • •Dark-first sender dashboard. Light-themed recipient view that prints clean.
  • •SVG logo upload, not 50KB JPEG resampled to oblivion.
  • •The PDF and the web view match. Pixel-perfect, both directions.

Designer FAQ

What is the best invoicing software for freelance designers?
The best invoicing software for designers preserves your visual brand on every invoice (logo, accent color, type), supports milestone-based billing rather than flat line lists, and lets your client's AP team interact with the invoice without an account. JupiterInvoice does all three. It is free with a small "Powered by JupiterInvoice" footer; the paid plan removes the footer for $12 a month.
Can I add my own logo and brand color to invoices?
Yes. Upload an SVG or high-resolution PNG logo and pick an accent color in your sender profile. Both render on the web invoice, the PDF, and email notifications. The accent color drives the strip across the top of the invoice and the link colors throughout.
How do I bill design milestones (discovery, design, revision, handoff)?
Add each milestone as its own line item with the agreed-upon fixed amount or hours times rate. You can describe each milestone in detail, and add a quantity if it is hourly. Many designers send one invoice per milestone, which keeps cash flow steady. Some send one invoice with all milestones and mark each paid as it lands.
How do I bill stock photos, fonts, or contractor passthroughs?
Add them as line items with a clear description ("Stock font license, Inter Display Pro"). Receipts can attach via the comment thread on the invoice so AP has the backup they need. JupiterInvoice does not auto-mark up passthroughs, so what you bill is what you paid.
Can clients request changes to a design invoice without my approval?
No. Clients can edit a small set of low-risk fields directly (PO number, billing entity, billing address, AP contact). For anything that touches the money (line items, rates, terms), they submit a change request you approve or decline. Every change is versioned with a one-click revert.
Will the PDF look right when AP prints my invoice?
Yes. The PDF is generated server-side from the same template as the web view, with proper print styles, embedded fonts, and SVG logo rendering. It looks the same on screen and on the AP team's printer.
Can I send a quote first and convert it to an invoice when accepted?
Yes. JupiterInvoice supports quotes with accept / decline buttons, an expiration date, and a comment thread. When the client accepts, a one-click conversion turns the quote into an invoice with the same line items. No retyping. See our <a href="/features/quotes/">quotes feature</a> for details.
Is JupiterInvoice good for design agencies as well as solo designers?
Yes. Solo designers love the speed and the branding; agencies love the recipient editing and version history because their clients have larger AP teams that need to update billing details directly. See <a href="/for/agencies/">JupiterInvoice for agencies</a> if you have a team.

Send a designer-grade invoice in two minutes

Free, no signup. Upload your logo and accent color once and every future invoice carries your brand.

Create your first invoice

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