Estimate template

Cleaning estimate template

A worked example cleaning estimate: an initial deep clean plus a recurring monthly rate, so the ongoing cost is clear. Download or send live.

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This is a free cleaning estimate template: a worked example you can download as a PDF, Excel, or Word file, or open live in JupiterInvoice. It is filled in with realistic line items and terms so you can see how a solid estimate reads, then make it yours. The document renders as a quote, and an accepted quote becomes an invoice with one click, so nothing is re-keyed. The sender block is left blank ("Your business name") because that is the part you fill in.

Your business name

Your street address
Your city, Your country

SAMPLE-001

Issued Aug 13, 2026
Due Sep 12, 2026

Bill To

Meridian Office Partners

310 Commerce Street Columbus, OH 43215 United States

Currency

USD

Description	Qty	Price	Total
Initial deep clean (estimated)	1	$450.00	$450.00
Recurring service, monthly (estimated)	1	$1,120.00	$1,120.00
Supplies (estimated)	1	$35.00	$35.00

Subtotal $1,605.00

Total Due $1,605.00

This estimate is valid for 30 days. Recurring pricing assumes the scope walked through. Adjustments are agreed before the first service.

Download PDF Download Excel Download Word Or build it live →

Free, no signup. The download is a clean template you fill in with your own details.

What this template includes

Everything a clear estimate needs, so the client can say yes without a back-and-forth:

•Your business details: name, address, and tax ID. Blank in the template, ready for you to fill in.
•The client and the work being estimated, with a clear Bill To block.
•An itemized breakdown of labor and materials with quantity and rate, so the number is transparent, not a lump sum.
•A validity period, so the price holds for a set window and is not open-ended.
•Terms: what is included, what would change the price, and the deposit that schedules the work.

Three ways to use this template

Download the PDF or Word file

A clean, send-ready document to fill in and email. Word opens in Word, Google Docs, or Pages.

Download the Excel file

A fully editable spreadsheet. The Amount and total cells use formulas, so the math stays correct as you edit.

Build it live

Open it in JupiterInvoice pre-filled with this example, and send it as a link. Signed in, you can send it as a quote your client accepts online, which becomes an invoice in one click.

Cleaning estimate template FAQ

What should a cleaning estimate include?

A cleaning estimate should list the initial or deep clean, the recurring service and its frequency, and supplies as estimated lines, plus the scope walked through and a validity period. Adjustments are agreed before the first service. It should make the ongoing monthly cost clear, not just the first visit.

How do cleaners price a recurring estimate?

Cleaners price by the size and condition of the space, the frequency of service, and the tasks included. An initial deep clean is often priced separately from the recurring rate. A good estimate shows both, so the client sees the one-time and the ongoing cost.

Is this cleaning estimate template free?

Yes. Download the PDF, Excel, or Word version with no signup and no payment. You can also open it live in JupiterInvoice, which is free to send.

What is the difference between the PDF, Excel, and Word versions?

The PDF is a fixed, print-ready and send-ready document. The Excel version is fully editable and its Amount and total cells use formulas, so the math recalculates as you change quantities and rates. The Word version is an editable document you type over, with static totals, and it opens in Word, Google Docs, or Pages. Pick whichever fits how you work.

Do I need an account to use the template?

No. The PDF, Excel, and Word downloads need no account. To build it live and send it as a link you can start without signing up; an account saves your business details and unlocks sending it as a quote your client can accept online.

Whose details are in the template?

The sender block is left as placeholders ("Your business name") because that is the part you personalize. The line items, amounts, and terms are a realistic example, meant to be replaced with your own.

Can I turn an accepted estimate into an invoice?

Yes. In JupiterInvoice a quote your client accepts becomes an invoice with one click: the line items, amounts, and terms carry straight over, so you do not re-key anything. That is the point of quoting and invoicing in one place.

Last updated August 5, 2026