Invoice template

Consultant invoice template

A worked example consulting invoice: retainer and advisory line items, Net 30 terms, PO number. Download or send live.

This is a free consultant invoice template: a worked example invoice you can download as a PDF or an Excel file, or open as a live invoice and send in about 30 seconds. The example below is filled in with realistic line items, amounts, and payment terms for consultant work. The sender block is left blank ("Your business name") because that is the part you fill in with your own details.

Your business name

Your street address
Your city, Your country

SAMPLE-001

Issued May 26, 2026
Due Jun 25, 2026

Bill To

Northwind Trading Ltd

1400 Lakeshore Drive Chicago, IL 60601 United States

PO Number

PO-2026-088

Currency

USD

Description	Qty	Price	Total
Strategy advisory retainer, monthly	1	$3,500.00	$3,500.00
Stakeholder workshop, full day	1	$2,200.00	$2,200.00
Market analysis and recommendations report	1	$1,750.00	$1,750.00

Subtotal $7,450.00

Total Due $7,450.00

Net 30. Payable by bank transfer. Please reference the invoice number with your payment.

Download PDF Download Excel Or use it as a live invoice →

Free, no signup. The download is a clean template you fill in with your own details.

What this template includes

Every field a consultant realistically needs on an invoice, laid out the way an accounts payable team expects to read it:

•Your business details: name, address, and tax ID. Blank in the template, ready for you to fill in.
•Client and billing entity, with a clear Bill To block.
•Invoice number, issue date, and due date, plus a PO number field for clients whose AP process needs one.
•Line items with quantity and rate. The Excel version totals them for you with built-in formulas.
•Payment terms, including space for late-fee wording so the due date is enforceable.

Three ways to use this template

Download the PDF

A print-ready, send-ready invoice. Best when you want a fixed document to fill in and email.

Download the Excel file

A fully editable spreadsheet. The Amount and total cells use formulas, so the math stays correct as you edit.

Use it as a live invoice

Open it in JupiterInvoice pre-filled with this example. Send it as a link your client can open, add a PO number to, and approve.

Consultant invoice template FAQ

Is this consultant invoice template free?

Yes. Download the PDF or Excel version with no signup and no payment. You can also open it as a live invoice on JupiterInvoice, which is free to send.

What is the difference between the PDF and Excel versions?

The PDF is a fixed, print-ready and send-ready document. The Excel version is fully editable and its Amount and total cells use formulas, so the math recalculates as you change quantities and rates. Pick whichever fits how you work.

Do I need an account to use the template?

No. The PDF and Excel downloads need no account. If you use the live version, you can build and send a first invoice without signing up; an account just saves your business details so the next invoice pre-fills.

Whose details are in the template?

The sender block is left as placeholders ("Your business name") because that is the part you personalize. The line items, amounts, and terms are a realistic example for consultant work, meant to be replaced with your own.

Can I edit the line items and amounts?

Yes. The example content is a starting point. In the Excel file you edit the cells directly; in the live version you change every field on the invoice. Replace the sample line items with your own work.

How is the live version better than a downloaded file?

A downloaded file is static: you fill it in and email it. The live JupiterInvoice version is a link your client opens in the browser, where they can add their PO number, correct billing details, and approve it for payment, with the totals calculated for you.