Invoice template
Freelance invoice template
A worked example freelance invoice with real line items, a PO number, and late-fee terms. Download as Excel, Word, or PDF, or send it live.
On a phone? Filling it in online is quicker than editing a file, and gives you a link to text your customer.
This is a free freelancer invoice template: a worked example invoice you can download as a PDF, Excel, or Word file, or open as a live invoice and send in about 30 seconds. The example below is filled in with realistic line items, amounts, and payment terms for freelancer work. The sender block is left blank ("Your business name") because that is the part you fill in with your own details.
Fill in your invoice right here.
Click anything underlined: your details, the client, lines, PO, how to pay you. No signup to fill it in.
SAMPLE-001
Issued Oct 12, 2026
Bill To
Acme Corp
120 Market Street
San Francisco, CA 94105
United States
PO Number
PO-4471
Currency
USD
| Description | Qty | Price | Total | Remove |
|---|---|---|---|---|
| Brand identity design: discovery and moodboard | 1 | $1,200.00 | $1,200.00 | |
| Landing page design, desktop and mobile | 1 | $1,800.00 | $1,800.00 | |
| Design revisions (hourly) | 6 | $95.00 | $570.00 |
Net 15. A late fee of 1.5% per month applies to balances unpaid after the due date.
How to pay you
Powered by JupiterInvoice
Rather fill in a file yourself? These are the template, not what you typed above.
Free, no signup. "With example" is the filled-in invoice above. "Blank" is the same layout, empty, ready for your own details.
What this template includes
The fields every freelancer invoice realistically needs, laid out the way an accounts payable team expects to read it:
- •Your business details: name, address, and tax ID. Blank in the template, ready for you to fill in.
- •Client and billing entity, with a clear Bill To block.
- •Invoice number, issue date, and due date, plus a PO number field for clients whose AP process needs one.
- •Line items with quantity and rate. The Excel version totals them for you with built-in formulas.
- •Payment terms, including space for late-fee wording so the due date is enforceable.
Three ways to use this template
Download the PDF
A print-ready, send-ready invoice. Best when you want a fixed document to fill in and email.
Download the Excel file
A fully editable spreadsheet. The Amount and total cells use formulas, so the math stays correct as you edit.
Use it as a live invoice
Open it in JupiterInvoice pre-filled with this example. Send it as a link your client can open, add a PO number to, and pay from.
What a valid invoice must contain
The UK government publishes the clearest public checklist of what an invoice must include, and it matches what an accounts-payable team anywhere expects to see. Every invoice should carry:
- •A unique invoice number that identifies it in sequence.
- •Your business name, address, and contact details.
- •The customer's name and address.
- •A clear description of what you are charging for.
- •The supply date, when the goods or service were provided.
- •The invoice date.
- •The amount charged for each line.
- •The VAT amount, if applicable.
- •The total amount owed.
Sole traders must also show their own name and an address where legal documents can be served; a limited company must show its full registered name. If you and your customer are both VAT registered, you must issue a VAT invoice, which adds your VAT number and a per-rate VAT breakdown. In the US there is no federally mandated invoice format, but the IRS treats invoices as the records that support your gross receipts, so the same fields matter for your own books and any audit.
Sources: GOV.UK, what invoices must include; IRS, recordkeeping for small business. Verified 2026-08-13 by the JupiterInvoice team.
Freelancer invoice template FAQ
Is this freelancer invoice template free?
What is the difference between the PDF, Excel, and Word versions?
Do I need an account to use the template?
Whose details are in the template?
Can I edit the line items and amounts?
How is the live version better than a downloaded file?
How do freelancers bill a monthly retainer?
Is a freelance billing template different from a freelance invoice template?
Last updated August 23, 2026
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