For coaches

Invoicing built for coaches and consultants in personal practice

Bill packages, retainers, single sessions, or sliding-scale rates. Send a clean branded invoice clients can pay from a private link. No clunky scheduling-tool bolt-ons, no per-invoice fees.

Send a coaching invoice See how recipient editing works →

Why coaches outgrow Calendly + Stripe and Honeybook

The booking and payment combos work great for one-on-one consumer sessions. They get awkward fast when you bill executive coaching packages to corporate clients with their own AP teams, expense codes, and PO numbers.

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Corporate clients pay differently than consumer clients

An individual pays via card. An executive's company wires from AP, with a PO number, after their finance team adds a billing entity that does not match the trading name. Card-first tools do not handle this gracefully.

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Packages span months, billing happens upfront

A six-session coaching package is one invoice for six sessions of work that gets delivered over six months. AP wants the package described clearly so they can amortize.

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Confidentiality matters for the invoice description

Your client may not want "Couples coaching" on the invoice that goes to their HR-monitored expense system. Most tools don't give you control over what shows up versus what stays internal.

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Retainer billing breaks scheduling-tool invoicing

A monthly retainer with optional overage hours is two line items, one fixed and one variable. Most coaching tools assume a single rate.

What coaches use JupiterInvoice for

Package + session + retainer billing

Mix line types freely. A six-session package on one line, a single overage session on another, an admin fee on a third. Each with its own description.

Tasteful invoice descriptions

You write the description. The line says exactly what you want it to say ("Executive coaching, Q1 retainer") and nothing more. AP gets what they need without exposing your client's situation.

Recipient editing for corporate AP

Your corporate clients' AP teams add the PO number, fix the billing entity, update the AP contact directly on the invoice. You get a notification on every change.

Learn more →

Made for coaching practices, not for marketplaces

Coaching marketplaces and scheduling tools take a per-transaction cut. JupiterInvoice does not. You keep your full fee and we charge nothing per invoice:

  • •Free at any volume. The product is the same whether you send 1 or 100 invoices a month.
  • •Multiple sender profiles for separate practice areas (executive coaching vs. life coaching).
  • •Multi-currency for international clients.
  • •Late fee calculator if your contract specifies one.

Coach FAQ

How should a coach invoice corporate clients vs. individual clients?
Corporate clients almost always need: a real legal entity name (not just "John from Acme"), a PO number field, a tax ID on the invoice, wire / ACH details, and Net 30 terms. Individual clients are happier with a card payment link or a simpler invoice. JupiterInvoice handles both: pick the customer record (corporate or personal), and the invoice fields adapt.
How do I invoice for a coaching package upfront?
Add the package as a single line item: "Executive coaching package, 6 one-hour sessions, Q1 2026." The fee is the full package price. If your client's AP wants the sessions broken out, add each session as its own line. Both work.
How do I bill a monthly coaching retainer?
Send a monthly invoice with the retainer as line one, plus any overage sessions or expenses as additional lines. Save it as a draft, duplicate it each month, change the dates and any overage. The base retainer line stays constant.
Can I keep sensitive coaching descriptions off the invoice?
Yes. You write the line description. Generic phrasing like "Coaching services, Q1 2026" is fine for AP. Detailed session notes stay between you and the client. Some coaches use a separate scheduling tool for session content and JupiterInvoice for billing.
Do I need to provide a tax ID on coaching invoices?
If you are a US contractor invoicing US clients above $600 a year, your client will need your tax ID for their 1099. Save it once in your sender profile and it appears on every invoice. International contractors may need different forms; our <a href="/tools/w9-w8ben-picker/">W-9 / W-8BEN picker</a> walks through which form applies.
Can I send invoices in another currency for international clients?
Yes. Each invoice can be issued in any major currency. Each sender profile carries USD, EUR, GBP bank details plus SWIFT and IBAN where applicable. International coaching clients can wire you in their own currency.
How does this compare to Honeybook or Dubsado for coaches?
Honeybook and Dubsado are CRM + invoicing combos starting around $20 to $40 a month. JupiterInvoice is invoicing-only, free, with a far stronger AP / recipient experience. If you need a CRM with proposals, contracts, and pipelines, those tools are a fit. If you just want to send a great invoice and get paid, JupiterInvoice is faster and simpler.
Is JupiterInvoice HIPAA compliant?
No. JupiterInvoice is not currently a HIPAA-compliant tool. Health professionals invoicing for HIPAA-covered services should use a dedicated medical billing tool. Most coaching is not HIPAA-covered, but if your practice is, this is not the right choice.

Send a clean coaching invoice in two minutes

Free. Save your sender profile and your client list once, and the next invoice takes thirty seconds.

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