For photographers

Invoicing built for photographers

Wedding deposits, commercial day rates, image licensing fees, and editing passes, all on the same invoice. Send a clean, branded link your client can pay from. Recipients add their billing entity and approve directly. No subscription, no per-invoice fee.

Send a photography invoice See the freelance template →

Why photographers need more than a Stripe link

A Stripe payment link works for a $200 family portrait deposit. It falls apart the moment you book a commercial shoot with a brand whose AP team needs a real invoice with a PO number, a tax ID, and a billing entity that isn't the trading name.

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Deposits and balances are two invoices for one job

You send a 50% deposit invoice. Months later, after the shoot, you send the balance. Both need to reference the same job. Most tools make you start from scratch each time.

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Licensing terms belong on the invoice

Print only, web only, exclusive use, three-year license. The fee depends on the license. AP needs the license written on the invoice for their records.

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Travel and expenses get pushed back

Mileage, gear rental, second shooter, hotel. Without a clean line-item structure with notes, AP rejects "misc expenses, $1,200" every single time.

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Commercial clients want a real entity invoice

Brands and agencies will not run a Stripe payment link through their AP system. They need a real invoice document to a real legal entity with a real tax ID.

What photographers use JupiterInvoice for

Deposit + balance from the same job

Send a deposit invoice. Duplicate it for the balance with one click. Both reference your job number. Both look like they came from the same studio.

License terms as line items

Add lines like "Web license, 12 months, US territory" with their own fees. The license is on the invoice, not buried in an attached PDF AP will not read.

Branded, print-quality PDF

Your logo on every invoice. The PDF prints clean for AP teams that still print invoices (more of them than you would think).

Built for the way photographers actually invoice

Photography invoicing is a mix of consumer (a wedding couple paying via card) and B2B (a brand paying via wire on Net 60). One tool for both is rare. JupiterInvoice covers both:

  • •Wire and ACH details on every invoice for commercial clients.
  • •Quote first, invoice on accept, so a wedding inquiry becomes a deposit invoice in two clicks.
  • •Multiple sender profiles for studio name vs. personal name.
  • •Multi-currency invoicing for international shoots, with bank details for USD, EUR, GBP, and more.

Photographer FAQ

What should be on a photography invoice?
A photography invoice should include: your business name and address, your tax ID, the client's billing entity, an invoice number, an issue date, a due date, line items (shoot fee, hours, image licensing, editing, travel, expenses), the license terms (where the images can be used, for how long, and whether the use is exclusive), the total, and your remit-to bank details. JupiterInvoice pre-fills your details so you only fill in shoot specifics.
How do I bill a deposit and a balance for a wedding or shoot?
Send a deposit invoice (for example, 50% upfront) when you book the shoot. After the shoot, duplicate that invoice, change the line description to "Balance," and send it. Both invoices reference your invoice numbering scheme so the client and AP can match them to the same job.
How do I write image licensing terms on the invoice?
Add a line item with the license terms in the description: "Web license, 12 months, North America, non-exclusive." The fee for that line is the license fee. For commercial work, AP will want the license terms written on the invoice itself, not in a separate contract, because the invoice is what they file.
Can I send invoices to international clients in their own currency?
Yes. Each invoice can be issued in any major currency. Each sender profile carries USD ACH, EUR IBAN, GBP sort code, and SWIFT details so commercial clients in any country can wire you in their currency. Use our free <a href="/tools/currency-converter/">currency converter</a> if you need to quote at today's rate.
What if my client wants to add a PO number after I've sent the invoice?
Your commercial clients can add the PO number directly on the invoice link without an account. Your invoice updates instantly, you get notified, and the change is recorded in version history. This is particularly common with brand and agency clients.
Do I need to charge sales tax on photography services?
It depends on your state. Many US states tax tangible photography goods (prints, albums) but not the service. Some tax both. JupiterInvoice supports per-line-item tax rates so you can apply tax to print products and not to the shoot fee on the same invoice. Our free <a href="/tools/sales-tax-calculator/">sales tax calculator</a> can help if you are unsure.
Can I send a quote to a wedding couple and convert it to an invoice when they book?
Yes. Send a quote with accept / decline buttons. When the couple accepts, convert it to an invoice with one click. Same line items, no retyping. We have a <a href="/features/quotes/">quotes feature</a> page that walks through it.
Is JupiterInvoice free for photographers?
Yes. Send unlimited invoices, manage unlimited clients, use multiple sender profiles. Each invoice carries a small "Powered by JupiterInvoice" footer. Remove the footer for $12 a month if you want a fully unbranded invoice for premium clients.

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